Under current Hungarian rules, 50% of the VAT charged on the net rental fee is deductible even without a trip log; beyond that, you can reclaim in proportion to actual business use – if you have a documented trip log to support it. With us you get this at no extra fee, from BC Fleet's own system – there is no separate telematics provider, no separate contract and no separate charge. You have one single task: categorise your trips each month (business/private), and the system does the rest.
How does this usually work?
Across most of the market there are two companies around the trip log: the fleet operator who provides the rental, and a separate telematics (tracking-device) company that provides the tracking. This typically comes with a separate fee, your trip data often ends up in two places, and use abroad frequently costs an additional fee on top. Multiple contracts, multiple invoices, data scattered across providers – all just so the VAT reclaim has a proper log behind it.
How does it work with us?
Not like that. The telematics is provided by BC Fleet's own IT system – there is no separate tracking provider in the picture. This means two things for you:
- No third party – no separate company to sign a separate contract with and pay a separate fee to. The trip log is part of the monthly fee, at no extra cost, including use abroad.
- Your data stays within the group – your trip data is generated in our system and stays there; it does not travel to an external provider, nor does it come from one.
- Our colleagues cannot see the finished log – the monthly trip log is an automatically generated spreadsheet, encrypted at the moment of generation with a single-use random password, which the system sends to the user by SMS.
What is your one single task?
- Categorise the month's trips – you go through last month's trips and mark which were business and which were private.
- You get the exact ratio – the system calculates the documented, auditable percentage of business use.
- You deduct VAT in that proportion – the VAT charged on the rental fee is deductible in proportion to business use, even above the 50% baseline – and the log is your evidence in the event of an audit.
The trip log is a good example of what we mean by a complete solution: you are not just renting a car – you get a full mobility service, with maintenance, damage protection, trip logging and an availability guarantee, for a single predictable monthly fee.
This article is general information, not tax advice. Your accountant can assess your specific VAT deduction and reclaim situation.
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Frequently asked questions
Do I have to pay separately for the trip log?
No. The trip log is part of the monthly fee, at no extra charge – including use abroad. There is no separate telematics provider to pay a separate fee to.
Can I mask certain addresses in the log?
Yes. In that case the trip must be marked as private: in an audit, a masked, unknown destination cannot be proven to the tax authority to have served a business purpose. Your data still stays in your own hands.
Who has access to my trip data?
Our system generates the trip log automatically: the finished spreadsheet is encrypted at the moment of generation with a single-use random password, which the system sends to the user by SMS. So our colleagues cannot see the contents of the log – you do the categorising, and the finished document goes to you. And there is no external telematics company in the process your data could end up with.
How much VAT can I reclaim?
50% of the VAT charged on the rental fee is deductible even without a trip log; beyond that, in proportion to actual business use, which the log documents. The exact deduction depends on your situation – your accountant can give a definitive answer.
