Who may drive the car is the renter's decision – we do not interfere. What we ask: we need to know the primary user's name and contact details; the legal relationship between the renter and the user is not ours to examine. The car can also go abroad – within the range of countries set out in the contract; the trip log works there too, at no extra fee. One thing is worth keeping in mind from a tax and accounting perspective: expensing the fee and deducting the VAT assume use in the company's interest – "renting it on my company for the neighbour" may not qualify as that before the Hungarian tax authority (NAV).
Who can drive it?
The car is used by the renting company – who within it sits behind the wheel is the renter's decision: the colleague who needs it for their work, occasionally another co-worker, a family member if the company's policy allows it. What we ask is a single thing: the primary user's name and contact details – so we can tie service appointments, wheel changes and the availability guarantee to them, and coordinate with them day to day. What legal relationship exists between the renter and the user is not ours to examine.
Can it go abroad?
Yes. You can take the rented car abroad – on business trips and on holiday alike, within the range of countries set out in the contract. The trip log works abroad too, in the same way, at no extra fee, and the assistance stands behind you on the road as well. Before a longer trip abroad, it is worth letting us know – that way every document and the car's service status will certainly be in order for departure.
The tax angle – sober boundaries
Long-term rental is a B2B structure: expensing the fee and deducting the VAT are built on use in the company's interest. So it is worth handling the boundaries soberly: "renting it on my company for the neighbour" may not qualify as use in the company's interest before the Hungarian tax authority (NAV) – such an arrangement puts the expensing and the deduction at risk. Private use in itself is neither forbidden nor unusual – the ratio of business and private use is documented by the trip log, and your accountant can take a precise position on the settlement.
You decide how the car is used – we ask for a single name and contact, and one sober boundary: a business rental serves the company's interest. The rest is our job.
This article is general information, not tax advice. On specific settlement questions, your accountant can give an answer tailored to your situation.
Related:
Frequently asked questions
Can my spouse / family member drive the car?
If the renting company's rules allow it, yes – that is your decision. Towards us, the primary user must be named; occasional drivers do not need to be registered.
Do I have to register every driver?
No – we only ask for the primary user's name and contact details. If the primary user changes permanently (for example the colleague leaves), we ask you to update it.
Is a separate permit needed for a trip abroad?
No separate permit is needed: the car is free to go abroad within the range of countries set out in the contract. Before a longer trip, please let us know – that way every document and the car's service status will certainly be in order for departure.
Does the trip log work abroad? Does it cost extra?
Yes, it works, and there is no extra fee – our own system records foreign trips in the same way, and your data stays within the group.
Can I also use the car privately?
Yes – that is common practice. The ratio of business and private use is documented by the trip log, and the VAT deduction and expensing follow it. Your accountant can guide you on the details.
